AV Equipment 

• Computer 
  Dan will bring his laptop and dongle adapters and connect to the client’s projection system.  He will not need access to the internet, though he occasionally use sound when showing video clips. 
• Microphone
  Having recovered from having a vocal polyp, Dan needs a microphone when presenting – no matter the size of the group.  He moves around a lot, so wireless is best.  A wireless handheld with a microphone stand is preferred over a lavalier if possible.
• Outlets
  Dan will use his own music and speakers, but will need a power outlet for that system, as well as his computer.  Accordingly, it’s good to have an extension cord handy.

Handouts 

If there is a handout for the session, it can be copied double-sided, black & white, and stapled.  Please don’t hand it out to participants as he will do that after the session has started.  This is also the case if any of his books, songs or lessons are being used in the workshop.

Post-It Notes 

For full-day sessions, Dan occasionally asks participants to grab post-it notes, so it is helpful if each table has one pack.

Toss Objects 

Half and full-day sessions often end with a review activity, some involving toss objects.  If toss objects are readily available and each table has one, this gives Dan options.  These aren’t needed for short sessions, as time usually does not permit their use. 

Schedule 

Full-day sessions typically run from 8:30-3:30, with AM and PM breaks.  Lunch is usually from 11:15-12:30.  Dan is flexible regarding the schedule, but here are some items to keep in mind: 

• In most cases, Dan is catching a flight home after the presentation, so his preference is to start and end earlier if possible.  Staff seem to be more alert in the morning, so an 8:00 start time is great if it works with the schedule. 
• Sessions usually end 15 minutes before the schedule indicates since participant brains begin to shut down around that time.  With maximum attention and retention of content being the goal, Dan find this is best accomplished when the group is released a bit early. 
• If looking to maximize PD time, administrators often choose to bring in food for the staff.  In this case, lunch usually takes about 30-45 minutes.

Food 

If the group is not staying in for lunch, Dan just need to be pointed in the direction of a restaurant.  He is often asked about food preferences and any diet restrictions by clients.  He likes to eat healthy when able.  [Chicken or egg salad, chicken and berry type salads, Mediterranean food, fruit, etc.]  However, there is very little he won’t eat.  He just tries to avoid heavy and processed foods.  

Water

Due to the vocal polyp, Dan drinks multiple bottles of water throughout the day. Nothing fancy – room temperature tap water from a sink or fountain is fine. 

Bio

Dan is often asked to provide a bio for introduction purposes. His preference is to keep the intro to a minimum, as he really wants the focus of the workshop to be on the content.  He will give participants information on his background as it naturally fits into the course of the session.  In a nutshell, he is an educational consultant from San Antonio, Texas.  More information about Dan’s background and experience can be found on his website. 

Recording

Regarding intellectual property issues, no audio or video recordings are allowed.  The bulk of learning occurs through experiencing the content firsthand.  Much is lost in translation and can be distorted or taken out of context when non-participants view or listen to live sessions that have been recorded. 

Miscellaneous

All booking entities should have back-up plans in case Dan were to postpone or cancel due to issues beyond his control.  He has never had to do this, however, with travel uncertainties in the past few years, pandemic concerns, and aging family members, safety nets should be in place.

Dan needs the address where the training will be held and an emergency contact number in case he needs to reach someone on the weekend or morning prior to the session. 

Dan usually arrives 45-60 minutes before the start of the presentation. 

Lee Anne Everett is Dan’s office manager.  She handles all product issues and assists in keeping Dan’s calendar details in order.  You are welcome to call her if you have questions or are unable to reach Dan.  She can be reached at laeverett1954@gmail.com or 210.826.3345.